how to apply for extenuating circumstances ucl

Both deadlines would be covered by the EC and would only count as one of your two self-certified opportunities (three if youre a postgrad). Yes, as long as they fall within the same 14-day period. 'Extenuating Circumstances' are events that are . Use the "Satisfactory Academic Progress Appeal - Unit Cap" form on the Financial Aid Website.) We are improving our three campuses for people to study, work and live. After youve applied, youll need to wait for the decision. If your reason for considering extenuating circumstances is medical, youll need to provide medical proof of your condition. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submitearlier. review their decision. All Extenuating Circumstances claims must now be submitted on Portico. Ordinarily, if something prevents a student from submitting an assignment on time, they can apply for an EC to extend the deadline, up to two times during the year. This obviously depends on the nature of your EC, but if you are unwell, you should provide a doctors note. Only one side of the paper should be used; double or 1.5 times line spacing should be used; and the print size should not be smaller than that used for this document (12 point). These include: If you think you fall into the first bracket of situations, you should escalate your application. All coursework, projects and dissertations must be submitted. What falls under extenuating circumstances? Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. UCL has a legal duty to ensure that you are not treated any less favourably, and that you have fair access to your education and all of UCLs servicesandsupport. You may then be allowed to take the missed exam/s in the Late Summer Assessment (LSA) period (usually in August). how to apply for extenuating circumstances ucl. Figures and tables themselves are not counted as part of the assignment length (although see note above about text boxes). Once you have started any time-limited assessment, you cannot self-certify a deferral to the next assessment period. Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. Where the deceased person is a close relative - partner, parent, child or sibling- then the death certificate alone willbesufficient. A conventional EC will need to be considered by the Geography EC panel and this can take up to 10 days if we are receiving a very high volume of requests. Scans or electronic copies of maps, tables, etc., are often acceptable, but the source must be noted. A figure caption or table title should be restricted to a succinct description of the figure or table to which it refers. A list of references cited should be provided at the end of the paper, using the format described in classes for course GEOG1008 Writing and Analysis in Geography. Extenuating Circumstances and Extensions In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. This may affect the type of mitigation that is available to you. Applying for an EC STEP 1. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. Section 2.9: If you miss the deadline for EC claims. e.g. If you are struggling with your studies (because of unforeseen circumstances such as these or more generally), please do not hesitate to talk to someone in the department. 419 0 obj <> endobj This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. includes details of all the different support that is available to you. EMC If a programme includes teaching after Term 3, students can also self-certify on a sixth separate occasion. Please note that if we receive your EC request by, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. You need to ensure that your submission for extenuating circumstances is made within one week of the circumstance taking place. As a student, you are responsible for making known any circumstances which may affect your performance at assessment in good time so we can consider how to respond. But life isnt always easy. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to . Lead your club, society and the whole Students' Union Nominate Now . Step 4: wait for approval. SeeSection 2.7: Self-Certification. A decision cannot be made until your evidence is received. Short-term support for illness, bereavement or other unexpected emergencies. UCL have a Self-Certification Policy in place for the 2022/23 academic year. You can find further guidance on what your evidence should include in UCL's Academic Manual. If you have submitted a self-certified EC claim, this will be considered by staff in your department, who will try to give you a response as quickly aspossible. Alternatively, you can talk to the Undergraduate Tutor, Fabien Cante, or Clara Hall, who provides support to students in UCL Geography and can help signpost you to other services that may be able to help. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ mobility impairment, loss of concentration) and living in a universityenvironment, Current treatment and / or medication beingundertaken, Side effects of any treatments ormedication, In English - evidence in another language must be accompanied by a certified translation, Recent - produced within the last three months, Independent - evidence from relatives not accepted, even if they are professionally qualified, On letterheaded paper or stamped with an official stamp or seal, Cover the full period of time of the EC claim, The evidence provider's full name, role, organisation and signature, A description of the nature and severity of your circumstances, A professional evaluation of how the circumstance affects you, Precise dates of when the circumstance started and ended/is expected to end. Non-medical evidence can include existing documents, such as an appointment letter, crime report or court document, or it can be specifically written for you in a letter or statement. From a casual class to captaining a competitive club, live an active lifestyle with us. Victim of crime :Police/crime report - a crime number alone isnotacceptable. Most course teachers expect students to discuss with them proposed topics for individual study, the methods of approach, and the sources or literature available; you can see course teachers for this purpose during their office hours; however they will not read drafts of coursework. You can read the full Extenuating Circumstances procedure in the UCL Academic Manual: Chapter 2, Section 2: Short-term Illness and Other Extenuating Circumstances. Course lecturers will advise you of the word limits and format to be followed in their individual course, but the normal format for presentation is as follows: Illustrations should be included within the text, to fit within the A4 format. Volunteering and UCL Academic Departments, Volunteering Service Student Led Projects Registration Form, Dissertation/research project extensions up to two weeks, Deferral without Tuition to the next normal occasion (typically the Late Summer Assessment Period) for controlled condition exams, Extension of 2 hours per 24-hour period for take-home papers (including 24-hour assessments), Deferral without Tuition to the next normal occasion (timing determined by the department) for quizzes and in-class tests, Deferral without Tuition (timing determined by the department) for practical exams, Name of the health condition orimpairment, Period of time that you have been seeing the practitioner for this condition /impairment, Length of time that the practitioner expects the condition / impairment tolast, Main symptoms of this condition which could impact on studies (e.g. New deadline: Staff name: Role: Staff signature: Date: Please ensure the details of the extension are communicated to the student, the teaching department (where applicable) and to the Faculty or Departmental Extenuating Circumstances If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. Extenuating Circumstances (often known as ECs) are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. This could be: You may also have to attend an interview with the department to determine whether youre eligible for extenuating circumstances. It is a charity with over 48,000 members. Extenuating circumstances are essentially a safety net there to catch you during your studies, helping you when things beyond your control go wrong. EMC It is only where there has been additional unexpected disruption to your studies that extenuating circumstances would be considered. This is howyou make a difference during your time here, and while youre at it,addvaluable stuff to your CV, giveback to the communities youre living in and discover London in a unique way. We may be able to support you better through the wider Student Support Framework. If you experience sickness or an unexpected personal issue during an exam you can use the EC process to request a deferral. Volunteering Awards Ceremony 2021: Your Definitive Guide! If you are affected by extenuating circumstances, we want to support you and can take these circumstances into account by allowing you to, for example: Submit your assessment slightly later than the published deadline, or. If you are not sure whether you should use Extenuating Circumstances. You will need to submit as a single file in one of the following formats: Microsoft Word (DOC) and Adobe Acrobat (PDF). You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. The specific requirements for coursework vary between different modules, and you should seek advice from course teachers and/or personal tutors. Although we encourage you to discuss coursework with others, the final product must be your own work. You can only defer time-limited assessments (e.g. /Tx BMC The EC guidance on this page is only for students studying in IOE (Faculty of Education and Society). /Tx BMC Together,wecanmake the world around usbetter, on campus and beyond. Work will not be accepted by email. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ Short term illness / injury / hospitalisation: Medical certificate or letter from your doctor. All IOE EC requests are considered by the IOE EC panel. endstream endobj 440 0 obj <>/Subtype/Form/Type/XObject>>stream Work will not be accepted by email. This year, students will be allowed to self-certify (apply without formal proof) for an EC . Make sure that you know what you need to submit and the deadline for submitting claims. endstream endobj 426 0 obj <>/Subtype/Form/Type/XObject>>stream !)z)/VETU*P:BYG-r6BZSZY6bvc]v0QZq If the mitigation you are applying for is not included in the Self-Certification Policy, you will need to provide evidence with your EC claim. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. It is your responsibility to ensure that the work is submitted on time. Where a student has a SoRA, extensions will be granted from the adjusted deadline. If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. EMC Stay calm, heres what to do, A sudden illness or injury that prevents you from studying for an extended period, A serious illness or death of a loved one that affects your ability to study, A flair-up of a long-term health issue such as a chronic illness or a mental health condition, A detrimental personal issue such as parents divorce, an unexpected pregnancy or falling victim to a criminal offence, Last minute computer issues that prevent you from completing your work, Minor illness or injury that doesnt affect your academic performance for more than a few days, Issues that have been on-going but dont really affect you during the period in question, If youre applying due to personal or family matters, youre likely to need to provide a written account of your situation or a police report. All illustrations must be discussed in the text. serious illness, family bereavement, etc) which prevent you from meeting the requirements of your programme. Cha c sn phm trong gi hng. You should receive a response withinone week of submitting the request for review. This could be: A doctor's note A copy of your medical record A copy of your prescription note A picture of your medication /Tx BMC There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. Title, as well as the course number, course title, and the candidates name and year of study, should appear on the front outside cover. Further information about the types of evidence which you might be able to use is available inSection 1.5: Providing Supporting Evidence. The evidence must be amedical certificate or letter signed by a registered doctor verifyingtheillness. endstream endobj 430 0 obj <>/Subtype/Form/Type/XObject>>stream If your familys financial circumstances have changed and the application fee now poses a financial hardship, you or your counselor may follow up with us to request a fee waiver. You are welcome, for example, to discuss coursework papers with other students, but there should not be substantial overlap in the text of the coursework papers submitted. You will receive a written response as soon as possible. Step 2: gather the relevant evidence for your application. EMC If you apply after the exam has passed you must do so within a week of the missed exam, and should see your doctor as soon as possible for evidence. In addition to these regulations, the Department of Geography specifies the following rules: The following will not be included in the word count: If you have any doubts about this, please check with the course convenor. If the request is accepted, the student may be granted an extension. The IOE EC panel will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. endstream endobj 425 0 obj <>/Subtype/Form/Type/XObject>>stream endstream endobj 441 0 obj <>/Subtype/Form/Type/XObject>>stream You can still submit an EC as long as its before your formal results are published at the exam board. You can submit a self-certified EC to cover any assessments (including exams) falling within that period. Student handbooks should include everything you need to know about succeeding at university, and sometimes extenuating circumstances are needed to achieve your potential. If you are not sure which mitigation is right for you, you can discuss this with your personal tutor or the IOE EC team. EMC You should submit the EC on time and indicate that your evidence will be forthcoming. You are expected to only submit self-certified claims that meet the criteria set out in, Section 2.5: Grounds for Extenuating Circumstances, You can only self-certify before the assessment takes place. It's National Student Money Week - the perfect time to remind you of the financial support we have available to you. This may affect the type of mitigation that is available to you. All Extenuating Circumstances claims must now be submitted on Portico. Source: Glenn Cartsens Peters/Unsplash. We are not able to process ECs or respond to queries that are submtited by non-IOE students. If you do not submit the requested evidence, your claim will normally be rejected. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. Help us make this site better by telling us what you think about this page, University of East London Then well be able to get back to you sooner and you can then plan around the decisions of the EC panel. If the latter, the expectation is that this is because the EC is ongoing and preventing you from applying for an EC by the deadline. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. While this may seem counterproductive when youre struggling to meet deadlines, the small effort it will take could really improve your grade. My GCSEs are 98877755 LNAT is 24 (last year it was 6 so very proud lol) I also applied to: Manchester, UCL, Warwick, Edinbrugh. We offer our sincere sympathy and support to those impacted by natural disasters or other disruptions to the community. kresge foundation jobs; dwarf rat vs mouse; sky internet down bolsover; terroni restaurant menu; /Tx BMC Extenuating circumstances are serious, unforeseen circumstances beyond your control (ie. %%EOF On the application form you will be asked to state your deadline this should be the most recent deadline. Extenuating circumstances are usually personal or health problems that we define as:"Exceptional, short-term events which are outside of a student's control and have a negative impact upon their ability to prepare for or take (sit) an assessment.". If you are able to obtain a letter from a doctor or other registered medical practitioner to confirm this impact, this may helpyourcase. If you cannot submit a self-certified EC claim, you will also need to provide the relevant evidence. where do you file a complaint against a hospital; failure to pay full time and attention va code; bones angela and hodgins in jail; mirabella svadobny salon dubnica nad vahom Is the claim supported by appropriate evidence? If you are disabled or have a health condition that you feel might impact on your ability to perform in assessments, you can apply for reasonable adjustments to your assessment(s). I have offers from manchester and UCL. However, you have the right to appeal your results via the. We are one of the largest student-led organisations in the UK. , normally no more than one week after the first affected assessment. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. There is no official limit for conventional ECs, but anything over 12 weeks can only be authorised by the Joint Faculty. there will be no penalty for submitting late). Please refer to SHS Faculty for penalties for over-length work, Recent Environmental Change and Biodiversity. But you cannot self-certify once the exam has started; you must provide evidence. Source: Shutterstock This could be: More about Figures captions and table titles. Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in theSummary of Reasonable Adjustments(SoRA). If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submit earlier. There may be conditions you need to fulfil to ensure youre not penalised, such as providing a follow-up medical note to update the department of your health after the deadline. Self-certified EC claims must be submitted before the assessment deadline/date. *'"&0M" f? /Tx BMC This is synonymous with "mitigating," or "exceptional" circumstances. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. Examination stress is a common experience and not usually considered an extenuating circumstance. This must be specific, it cannot just say that you were ill, or that you told your doctor you hadbeenill. 3A$s/n0{&A?X/c$m?&$X/c_ XD,k$? This is a guide to theUCL Extenuating Circumstances Procedure, and the enhanced Extenuating Circumstances Procedure for the 2020/21 academicyear. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. Applying for an EC using self-certification. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. Youll still need to go through Portico as above, but we should be able to get back to you within a day or two to let you know the result. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. However, if something comes up that you think will impact your ability to complete your assignments for us, the department applies the UCL Extenuating Circumstances Policy. h{ks7_KRD3c\v'';cr$BZ^n`8Nk4V[zZ Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to submit your application materials. endstream endobj 443 0 obj <>/Subtype/Form/Type/XObject>>stream dissertations refer to the dissertation handbook for specific guidance). We live by four promises. This is a guide to theUCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ You must submit your evidence within FOUR WEEKS of submitting your EC. 474 0 obj <>/Filter/FlateDecode/ID[<5B73B29DB8FA9243A0D5FE7EDEE066B7>]/Index[419 117]/Info 418 0 R/Length 173/Prev 109114/Root 420 0 R/Size 536/Type/XRef/W[1 3 1]>>stream If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. Personal/emotional problems and trauma: This may include separation from spouse/partner, conflict with others, relationship breakdown with parentsorguardians. Students will not be entitled to their SoRA adjustment again on top of an EC extension. If you found that you could not make a deadline, you can also submit a claim, normally up to five working days after the deadline has passed. Requests submitted after the deadline, or after time-limited assessments have started, will not be approved. This would bring us to equal standing with UCL clubs and societies. The Student Disability website has further information there. Students' Union UCL is an organisation that exists to make more happen. The IOE EC may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. University is a big, exciting place. The information you need to support you with an extenuating circumstances claim can be found below. Your evidence will need to cover the full period for which you are requesting mitigation. See Section 2.9: If you miss the deadline for EC claims. For your application to be approved, youll need to provide evidence of your circumstances. Enjoy! Anyway, it was due to extenuating circumstances and all of my choices were happy to consider my application fairly. What qualifies for extenuating circumstances? Do Share & Care schemes work for student accommodation? What qualifies for extenuating circumstances? If a programme includes teaching after Term 3, students can also self-certify on a third separate occasion. Extenuating Circumstances include, but are not limited to: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual. Non-IOE students should refer to their own faculties for EC advice. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. student has deadline of 14/5/23 for module X and 26/5/23 for module Y. Here are three students sharing their experiences of applying for financial support from us. A decision cannot be made until your evidence is received. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ The evidence must have (if applicable to yoursituation): Non-medical evidence: Needs to come from an appropriate, independent and verifiable authority such as a solicitor, a registrar of births, marriages and deaths, a police or fire officer or a court or tribunal officer. University computer problems or academic problems:UCL do not consider general computer problems to be extenuating circumstances, they expect you to have some contingency plans to deal with computer problems! SeeSection 1.5: Providing Supporting Evidence. Sport is for everyone, and well help you find your level. You will also be notified of the outcome of your claim via Portico. . If the mitigation you are applying for is not included in the enhanced Extenuating Circumstances procedure, you will need to provide evidence with your EC claim. The support universities offer will vary depending on the institution and your personal situation but is likely to come in the form of an extended deadline, extra time in exams, entitlement to a transcriber or notetaker, or increased accessibility. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. If your ECs are submitted late, your evidence should help to explain the delay. endstream endobj 424 0 obj <>/Subtype/Form/Type/XObject>>stream Etymology If your reason for considering extenuating circumstances is medical, you will need to provide medical proof of your condition. Please avoid sending photographs that you think illustrate your condition. endstream endobj 433 0 obj <>/ProcSet[/PDF]>>>>stream Bereavement: You will be required to provide a death certificate. We are committed to providing extensions to these important partners in the application process as well should the need arise. b`bd`a`%iHg`> All other EC claims should be submitted as soon as possible, and no more than one week (five working days) after the first affected assessment. Extensions will be granted from the original or last approved deadline, not the decision date (students should therefore continue to work on their assessment if they are able to while a decision is being made). EC requests received after Monday 11.59 pm (UK time) will be considered at the next week's IOE EC panel. Appeals should be submitted within 10 working days of receiving your outcome. EMC If you have no supporting evidence, this year (partly as an acknowledgement of the continued impact of the pandemic) you may be able to self-certify for an extension twice during the academic year. In some circumstances as a victim of crime you may not have contacted the Police, and this is accepted by UCL. Detail of where to submit the form are in your Student Handbook. If a student experiences circumstances which prevents them from meeting a deadline that are sudden, unexpected, significantly disruptive and beyond their control, they should submit an Extenuating Circumstances (EC) Form to the Department of Geography. We should, in these circumstances, be able to get back to you within 10 days. /Tx BMC and must cover the full period for which you are requestingmitigation. We would encourage you to disclose disability and mental health conditions to UCL, with the support or UCL's Student Disability Services or Student Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when you need it. Unless instructions for the assignment explicitly state otherwise, blocks of prose placed in boxes, whether labelled as textboxes, figures or tables, must be included in the word count, Footnotes, but only when used to reference primary source material. It is your responsibility to ensure that the work is submitted on time. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. However, this may be accepted if there has been an acute flare up of a mental health or medical condition, related to exam stress, which can be documented with evidence from a doctor or other registeredmedicalpractitioner.

how to apply for extenuating circumstances ucl 2023